Download the Information for Participants brochure in English, French or Spanish.
Venue of the meetings
The meetings of the conferences of the parties will be held at the following venue:
Centre International de Conférences Genève (CICG)
17 Rue de Varembé
CH-1211 Geneva 20, Switzerland
Telephone: + 41 (0) 22 791 91 11
Fax: + 41 (0) 22 791 90 64
The names and contact information of your designated representatives (including postal addresses, telephone numbers, facsimile numbers and e-mail addresses, where available) should be communicated using the registration form to the following address:
Secretariat of the Basel, Rotterdam and Stockholm Conventions
Ms. Stéphanie Cadet
International Environment House
11-13 chemin des Anémones
CH-1219 Châtelaine, Switzerland
Tel.: + 41 (0) 22 917 8324
Fax: + 41 (0) 22 917 8098
On-site registration will be open from 9 a.m. to 6 p.m. on Saturday, 27 April, from 8 a.m. to 6 p.m. on Sunday, 28 April, and from 9 a.m. to 6 p.m. during the remaining days of the meetings. Security checks will be carried out at the conference centre each time you enter the venue. Please note that owing to the high number of participants expected, we strongly recommend that you register on Saturday or as early as possible.
- Credentials of the representatives, as well as the names of the alternate representatives and advisers, who will constitute the delegation for your State or regional economic integration organization to the meetings of those of the three conventions to which your State or regional economic integration organization is a party need to be submitted.
- Credentials for up to all of the 6 meetings can be presented in one document.
- Credentials must be issued by the head of State or Government, by the Minister for Foreign Affairs or, in the case of a regional economic integration organization, by the competent authority of that organization.
- Credentials must be submitted if possible no later than 24 hours after the opening of the meetings (in the case of the current meetings, therefore, by 10 a.m. on 29 April 2013).
- Representatives of Parties are kindly requested, however, to submit an advance copy of the credentials prior to the meetings and preferably by 28 January 2013, as doing so will greatly facilitate the clearance process. If credentials are submitted in copy or by facsimile, the original credentials should be submitted upon registration at the meeting.
- Contact person for credentials: Ms. Stephanie Cadet (firstname.lastname@example.org)
It is the responsibility of each participant to apply for the required visa. Visas must be obtained prior to arrival.
Please note that Switzerland joined the Schengen area on 12 December 2008 and a Schengen visa is therefore required to enter the country. Swiss visa desks can only accept applications from persons whose main destination is Switzerland. The time needed for a Schengen visa request to be processed may vary and it is therefore strongly recommended that applications be made a minimum of three weeks prior to travel. Further information is available on the website of the Federal Department of Foreign Affairs of Switzerland at the following link: http://www.eda.admin.ch/eda/en/home/reps.html.
It is strongly recommended that delegates take out international medical, accident and travel insurance. It is the responsibility of participants to make their own arrangements for insurance. The Secretariat is not liable for any loss or damage whatsoever that may be incurred by participants, during their travel time to and from the meetings or during the period of participation at the meetings.
It is the responsibility of participants to make their own arrangements for accommodation. The Secretariat encourages all parties to make such arrangements at the earliest possible opportunity.
A list of hotels with UN preferential rates is available for your convenience.
Access to conference premises
Please note that access to the conference area is restricted to registered participants of the COP. In order to comply with the security requirements of the secretariat, participants are expected to wear their badges visibly at all time and in all areas. If you lose your badge, please report it to the Registration Counter immediately.
Schedule of the meetings
On Saturday, 27 April 2013, preparatory meetings, including regional and bureaux meetings, will be held. The regional meetings are scheduled from 3 p.m. to 6 p.m. Further information on the preparatory meetings will be announced on this website.
The meetings will open on Sunday, 28 April 2013, at 10 a.m. Further information on the schedule of work is contained in document UNEP/FAO/CHW/RC/POPS/EXCOPS.2/INF/2.
Delegates wishing to attend specific sessions of the meetings only should keep in mind that the order and timing of sessions may change, depending on decisions made by the bureaux of the conferences of the parties and on the time required for discussion. Delegates are invited to take this into consideration when making their travel arrangements.
The meetings will include a high-level segment on the afternoon of Thursday, 9 May 2013 and the morning of Friday, 10 May 2013. Further information on the high-level segment will be provided in document UNEP/FAO/CHW/RC/POPS/EXCOPS.2/INF/3 (Arabic, Chinese, English, French, Russian, Spanish).
Two side events will be held in parallel during lunch breaks and up to two in the evenings following the plenary sessions. A draft schedule of side events will be published on this website approximately three weeks prior to the meeting.
If you have any questions related to side events, please contact Ms. Andrea Warmuth at the Secretariat of the Basel, Rotterdam and Stockholm Conventions (e-mail: email@example.com or Tel. +41 (0) 22 917 88 53).
Requests for exhibitions should be sent no later than 28 March 2013 to the Secretariat of the Basel, Rotterdam and Stockholm Conventions (firstname.lastname@example.org) or, should this not be possible, by telephone to the following number: +41 22 91 78383.
Approximately three weeks prior to the meeting, the exhibitors will be informed about their allotted dates and space for exhibiting their information materials. After being informed, any Exhibitor wishing to send materials for the purpose of an exhibition should inform the Secretariat (email@example.com), and provide a description of the content of the package. The packages then should be sent directly to:
c/o. Ms. Marina Bartolomei
BRS COPs and ExCOPS 2013
Centre International de Conférences Genève (CICG)
17, rue de Varembé
CH-1211 Geneva 20, Switzerland
Tel.: + 41 (0) 22 791 9063
Fax: + 41 (0) 22 791 90 64
The meetings will be paperless and printed documents will not be available at the meetings. Presession documents will be made available on this website and in-session documents (such as conference room papers) will be available electronically via wireless intranet or memory stick only.
Making a meeting paperless considerably reduces the cost and carbon footprint of the meeting. A paperless meeting also makes it easier for participants to locate documents and allows for faster preparation and distribution of conference room papers.
To facilitate the paperless nature of the meetings, participants are requested to ensure the following:
- Each participant should bring a laptop computer containing basic applications, including Microsoft Office Word, Excel and PowerPoint, Adobe Acrobat Reader and updated antivirus software.
- Laptops should be pre-checked for viruses and confirmed as virus-free prior to arrival at the meetings. Virus-free laptops are crucial to the success of a paperless meeting.
- Participants should bring a memory stick that has been pre-checked for viruses for the purpose of transferring documents.
- Laptops should be configured for a standard wireless (Wi-Fi) connection. If in doubt, please check with your local information technology expert.
- Participants should bring an appropriate adaptor to enable laptops to be connected to Swiss power sockets.
- When completing the meetings registration form, participants should include a current e-mail address so that they can be sent correspondence relating to the meetings.
Participants are kindly requested to bring their own power adaptors.
Voltage: 230 volts
Frequency: 50 Hz
Plug/socket: C (CEE 7/16) , J
Internet café (PCs with Internet access)
An “Internet Café”, open all day, may be found on the lower level of the CICG building. These PCs are equipped with USB ports, as well as the standard and most useful applications and tools, and have a shared printer. All PCs have permanent Internet access.
During the COPS/ExCOPs meetings, the Secretariat will provide a room for parents and babies (for nursing et al,). There will also be a playroom for older children. Parents travelling with children who would want to make use of these facilities can either opt to stay in the room with their children themselves or, alternatively, hire the services of a babysitter. The Secretariat can provide information on such babysitting services in order for parents to contact them to make proper arrangements. Please note that parents leaving their children under the custody of a babysitter/caregiver in the children’s room remain responsible for their children, and should therefore have appropriate medical/ accident and liability insurances. The Secretariats, UNEP and the UN shall not be liable for any damage or claim whatsoever occurring as a result of the children staying in such premises.
Parking and drop-off / pickup points
Delegates may be dropped off at the drop-off/pick-up points at the CICG, near the roundabout in front of the main entrance on rue de Varembé. Chauffeur-driven official cars should not remain parked in the vicinity of the entrance to the CICG, but must leave the area, only returning prior to the expected end of the meeting.
Local transportation and security
Once in Geneva, reaching the conference centre is simple. The international airport (Geneva Cointrin) is some 5 kilometres from the conference centre, a journey of approximately 10 minutes by taxi (see access map). The main railway station (Geneva Cornavin) is 2 kilometres from the conference centre and the two are linked by public transport (tramway and bus) and by taxi.
Public transport in Geneva is fast, frequent, safe and clean. Bus number 10 links the airport with downtown Geneva, with connections approximately every eight minutes, and train services are also available. The Unireso ticket, offered by the Geneva airport authority, allows the free use of public transport in the city for a period of 80 minutes. Unireso tickets can be obtained from the machine in the baggage collection area on the arrivals level of the airport (www.tpg.ch).
The conference centre can be reached from the main railway station by taking bus number 5 (alight at either the Vermont stop or the Varembé stop), bus number 8 (alight at the International Telecommunications Union stop) or tram number 13 or 15 in the direction of Nations (alight at Sismondi).
Taxis are easily available and safe, but comparatively expensive. If you need a taxi, call 022 320 22 02 or 022 331 41 33.
Although Geneva is a comparatively safe place and violent crime is rare, the incidence of pickpocketing and theft has increased considerably over the last few years. Participants are advised to pay particular attention at the airport, around the Cornavin railway station and in the Paquis district of the city, and to not leave their luggage unattended at any time.
Lost and found property
All inquiries concerning lost and found items can be addressed at the CICG reception desks.
You can call the following emergency numbers from a public telephone (payphone) or from your mobile phone.
International emergency number 112
Switzerland police 117
Fire emergencies 118
Medical emergency 144 for an ambulance
Swiss franc (CHF). Average exchange rates: 1 US dollar~ 0,93 CHF. 1 Euro ~ 1,22 CHF.
An office of the Union des Banques Suisses (UBS) is situated across the street from the CICG, at 17 chemin Louis-Dunant. Opening hours: 8.30 am to 4.30 pm. (Monday to Friday) Exit the CICG through the main door, take left, cross the road (chemin Louis-Dunant) and you are in front of the bank.
The Post Office is located on the ground floor of the CICG building at 17, rue de Varembé. Opening hours: 8 am to noon and 2 pm to 6 pm (Monday to Friday). Exit the CICG through the main door and turn right.
The CICG bar and restaurant are located on the ground and first-floor levels. Other cafes, restaurants and shops are within walking distance of the CICG.
Other useful information